Full job description

Qualifications:

Required:

Experience with Account Payables and Receivables

Experience with financial software

General knowledge of the GL

Data Entry experience

Ability to operate a computer, specifically Microsoft Office (Outlook, Word, Excel)

Valid Driver’s License and clean driving record

High School Diploma or equivalent

Preferred:

Bachelor’s Degree in Accounting or a related field

Roles: The employee is expected to play a role in these areas to achieve specific targets and goals.

AR*: Obtain revenue by verifying transaction information; computing charges and refunds; prepare and mail invoices; identifying delinquent accounts and insufficient payments; resolve account discrepancies by reconciling statements and transactions; collect revenue by reminding delinquent accounts and notifying customers of insufficient payments; verify if sales tax is applicable and correct tax rate is being applied.

AP*: Charge expenses to accounts and cost centers by analyzing invoice/expense reports; record entries; maintain accounting ledgers by verifying and posting account transactions.

Payroll*: Collect and summarize timekeeping information; Obtain supervisory approval of time card discrepancies; Obtain overtime approvals; Print and issue paychecks; Process direct deposit payments; Calculate and deposit payroll taxes; Process employment verifications; Process and issue annual W-2 forms to employees.

Taxes (Quarterly & Monthly)*: Complete compilations, reviews, and audits; Tax planning & projections; Preparation of tax returns; Monthly & quarterly review of data; Preparation & review of quarterly payroll & sales tax returns; Year-end journal entries and reconciliations.

Reports*: Create and generate reports to show the financial position, financial performance, and cash flows of the business; Issue timely and complete financial statements; Coordinate the preparation of the corporate annual report; Calculate and issue financial and operating metrics; Manage the production of the annual budget and forecasts; Calculate variances from the budget and report significant issues to management; Provide for a system of management cost reports; Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations.

Budgets*: Manage the production of the annual budget and forecasts; Create an estimate of costs, revenues, and resources over a specified period, reflecting a reading of future financial conditions and goals.

Bookkeeping*: Systematically record all financial aspects of business transactions in appropriate books of account; Tag and monitor fixed assets; Monitor debt levels and compliance with debt covenants; Issue invoices to customers; Conduct a monthly reconciliation of every bank account; Conduct periodic reconciliations of all accounts to ensure their accuracy; Issue financial statements; Assemble information for external auditors for the annual audit; Calculate and issue financial analysis of the financial statements; Maintain an orderly accounting filing system; Maintain the chart of accounts.

Vendor/Customer Maintenance*: Verify vendor and customer information and update when necessary. Make sure all pertinent forms are valid and attached.

Banking*: Ensure that periodic bank reconciliations are completed; Ensure that required debt payments are made on a timely basis; Monitor cash balances and cash forecasts; Arrange for debt and equity financing; Invest funds; Pay supplier invoices in a timely manner; Pay any debt as it comes due for payment.

Collections*: Stratify collection activities to maximize cash receipts; Issue dunning letters to overdue accounts; Use skip tracing techniques to locate customers; Contact customers regarding overdue accounts and determine reasons for non-payment; Issue payment commitment letters; Negotiate the return of unpaid merchandise; Repossess merchandise when payment is unlikely; Monitor cash on delivery or COD roll payments; Issue credit hold notifications; Coordinate customer credit changes with the credit department; Maintain accurate records about the customer payment status.

Cashflow Management*: The management and analysis of a company's cash flows. Careful cash flow management allows a company to estimate the amount of cash it will have on hand at any one time, project trends in cash inflow and outflow, and evaluate whether a shortfall or surplus in cash could occur; Receivable days, payable days, daily turns.

Financial Forecasting*: Assist in formulating the company's future direction and supporting tactical initiatives; Monitor and direct the implementation of strategic business plans; Develop financial and tax strategies; Manage the capital request and budgeting processes; Develop performance measures that support the company's strategic direction.

Accounting Manager